St Leonard’s Community Rooms: HIRE AGREEMENT

The hirer should ensure that they have read and understood the attached Users’ Guide and Special Conditions of Hire, BEFORE filling in the details below.

Name of hirer (Individual)……………………………………………………

Name of organisation (if applicable)…………………………………………

Organisation’s authorised representative……………………………………

Address ………………………………………………………………………..

Telephone (home)……………………(work)……………………………….

E mail address…………………………………………………………………
(Person signing must be 18 years of age or above).

Occasional Users Only

I request the hire of the Community Rooms

on……………………………………………(Date)

From…………………… Until…………………………
Length of time must allow for preparation and clearing up.

Hiring Fee (payable on booking)……………………………………………………

Regular Users Only

I request the hire of the Community Rooms for the Autumn/Spring/Summer term. (Delete as appropriate).

Days of the week required……………………………………………………………

Times required………………………………………………………………………..
(Including preparation and clearing up)

Do you wish to continue during school holidays? Yes/No

Hiring Fee
Deposit (at least one third of the balance for each school term)………………………..
To be paid on booking.

Balance (to be paid on or before the conclusion of that term).…………………………


Both occasional and Regular Users

Purpose of hiring………………………………………………………………………..

The Methodist Church does not allow alcohol to be consumed or sold on the premises.

Commercial /Individual/Community Use (Please delete as necessary)

Approximate number of people expected at the event……………………………….

All cheques should be made payable to ST LEONARD’S CHURCH, LITTLE DOWNHAM and sent to Andrew Scott, Treasurer, The Rectory, Main st, Little Downham, CB6 2ST.  Thank you.

I declare that I have read and understood the Users’ Guide and Special Conditions of Hire, and agree that they shall form part of the terms of this agreement.

I also declare that the information I have given in this agreement is correct to the best of my knowledge and I acknowledge that any misstatement or misrepresentation will invalidate the agreement.


…………………………………………………….. Date…………………………..
Signed by the individual named overleaf.

The committee agrees to permit the Hirer named overleaf to use the premises on the dates detailed, on the understanding that all the special conditions are adhered to at all times.


……………………………………………………….Date……………………………
Signed on behalf of St Leonard’s Church by:

Name………………………………………………

Address……………………………………………

Telephone …………………………………….E mail…………………………….


Key Issue
I acknowledge the issue of a key for the Community Rooms.

Signed…………………………………Date……………………….