St Leonard’s Community Rooms
A USER’S GUIDE
(Revised 15th February 2007)


1. Space Offered
Two Rooms available for hire together, which are the main hall and a smaller room behind. In addition there is a kitchen and toilets (one disabled).

Hire includes use of the kitchen, including use of crockery etc for making beverages and light refreshments. If you wish to use the cooker please discuss and agree this with us at the time of booking. We ask for items used to be left in the condition found.

2. Insurance
Regular hirers and non church groups who use the rooms more than 3 times a year must take out their own public liability insurance: this is a condition of our insurers. Proof of public liability insurance will be required. Our Insurance may be able to provide this cover if you need it. They can be contacted on 0161 833 9696

Individuals or groups, public or private, hiring the rooms for up to 3 times a year are covered for public liability by the Church’s insurance policy.

St Leonard’s Church Groups have public liability insurance as part of the Church’s insurance policy.

3. Bookings Officer
The bookings officer, Pauline Scott, can be contacted on 01353 698410.
The key can be picked up from the Bookings Officer at a mutually agreed time.

4. Responsible person
Hirers must nominate a responsible person who will take responsibility for all that happens during the hire. For regular users, one person must be named who will be present on each occasion of the booking. The responsible person will be responsible for the key, opening up, turning the heating on and off, locking up, tidying up and leaving it in the condition they found it.

5. Cleaning
Please ensure that you tidy up after your let. If, in the view of the Management Committee, additional cleaning is required after a let the Management Committee reserve the right to charge extra for this.


6. Opening Hours
The rooms will be available from 0800am until 1030pm.
Activities will however be required to end by 1000pm allowing time for people to leave and the room to be cleaned.
Private parties will end at 6.30pm with people out by 7.00pm.

7. Damage
Is to be reported and paid for. Do not simply replace what is damaged.
Please report immediately to the Booking Officer if the condition of any of the rooms on arrival is unacceptable.

8. No Smoking
There is to be no smoking in any part of the Community Rooms

9. Alcohol
The building is the property of the Methodist Church. Alcohol must not be consumed, sold or brought onto the premises.

10. Safety
Note accident book. Any accidents other than minor ones should be recorded in the accident book.
Note position of fire extinguisher, blanket and First Aid kit.
All leaders should have an emergency plan in case of fire in any of the rooms. For regular users a fire drill is advisable occasionally.

11. Electrics
In the event of the electrics failing (in part or whole), the electric trip switches are located in the little cupboard on the LHS of the door (behind pulpit). Another set of switches are located on the left as you enter the small room. Please familiarise yourself with their operation.
Electrical equipment used in the Community Rooms is checked and certified as required by our insurers. Groups are asked to ensure their equipment is in good condition and to have it checked annually

12. Child Protection Policy
All regular (more than 3 bookings a year) groups involving children (under 18) are asked to submit their Child Protection Policy to the committee at the time of booking and to ensure that the correct ratio of adult leaders to children is adhered to at all times.
The hirer must ensure that all adults involved with children’s groups must be Criminal Records Bureau (CRB) checked. The management committee will ask for evidence of this. No adult may be left alone with children until they have CRB clearance.

13. Consideration for others
Please ask your guests to leave quietly at the close of your event. Car doors banging and loud talk are disturbing to the local residents.
Please leave the rooms clean and tidy. In particular we ask you to ensure that the tables are wiped clean and that all refuse is tidied up and taken home: there are very limited facilities for waste disposal. Also ensure that all heaters and lights are OFF on leaving.


14. Hire Costs (Per session of up to 3 hours)
Each booking is classified as one of three types and will always be at the discretion of the Management Committee. Additional hours will be at 1/3 of the session rate.

A. Community groups (all non profit making local groups) or individuals making one off or occasional bookings.

Session Rate
£15-00

B. Community groups (all non profit making local groups) or individuals making regular (more than 3 pa) bookings.

Session Rate
£12-00

C. Commercial – any business use

Session Rate
£27-00

15. Storage
There are no storage facilities available for use within the Community Rooms. Please do not leave stuff behind.


16. Comments
Any comment or observation that you may have regarding your hire should he addressed to the Community Rooms management committee.

Chairman: Pauline Scott 01353 698410

WE WISH YOU A HAPPY AND SUCCESSFUL FUNCTION